Add an Organisation

This area is at the left side of the screen, shown here in red.

Add Organisation allows you to add an organisation to CivIS. Depending on the level of access that you have been granted, the organisation you add will be published immediately, or will be assessed by the CivIS administrator before publication. Allow 2-3 days for your organisation to appear in CivIS.

If you are adding an organisation for the first time, we recommend that you look at organisation already in CivIS to get an idea of the layout and content.

Usage of data submitted to CivIS is controlled by the Data Protection Act of 1998.

  1. If you have not yet signed-in to CivIS, do so now.
    If you do not have a username or password you can still add an organisation, but it will be assessed by the CivIS administrator before publication.
    Click here to learn about Sign-In

  1. Click Add Organisation.
    The Add Your Organisation window will appear.

Note:  * means the field is mandatory - you must enter the required information.

  1. In Organisation Name type the name of the organisation.
    If the name begins with a number or ordinal, write it as a word if possible. For example, 1st Oxford Brownies should be written as First Oxford Brownies.

  2. In Details type in details of the organisation. This is usually an introduction to the organisation, explaining what the organisation does and, in the case of a fund-raising organisation, whom will benefit from it. It can be useful to word the description so that it begins with a concise summary of the organisation, followed by further details. This is because search results for organisations may include the first few words of the details text, so beginning the text with a summary makes the results list more useful. Try to include words that people might type in when searching for your event.

  3. in Image you can choose a picture to be included in the organisation record.  This may be a photograph of the organisation building, a map of its location, the organisation logo, or activities at the organisation.
    Click Browse.
    The Choose File window will appear.
    Browse to the file, select it, and then press Open to load it.
    The image width can be up to 450 pixels wide. Images that are larger than this may be reduced or rejected by the CivIS administrator. Pictures can be in GIF or JPG format.

  1. In Website URL choose a website address for the organisation, if it has one. For example, www.ds.co.uk.

  2. In Age Groups tick the age groups that you believe will be most interested in this organisation. Tick All Ages, or leave this field blank if you have no age preference.

  3. In Target Group tick the genders that you think will be interested in this organisation. You may leave this field blank if both genders are likely to be interested in this organisation.

  4. In the Contact Details section fill in details for the person who will be the contact for this organization. This will normally be the organization leader.
    Tick the Private box beside any contact detail to ensure that it will not be available to the public.

  1. In the Venue Details section fill in details for the organisation venue.

  2. In Accessibility tick the facilities that the venue supports. If you include a facility here then you may have a legal obligation to ensure that it is available at the organisation venue.

  3. In Accessibility Details type in details of accessibility. For example, if the venue is unsuitable for pushchairs or prams you may mention it here.

  4. In Timetable Info type in the opening and closing times and days for the organisation.

  5. In Attachments you can choose a picture or html document to be included in the organisation record.
    Click Browse.
    The Choose File window will appear.
    Browse to the file, select it, and then press Open to load it.
    Image width can be up to 450 pixels wide. Images that are larger than this may be reduced or rejected by the CivIS administrator. Pictures can be in GIF or JPG format.

  1. In Locations click on a location to select it. To select more than one location, hold down the Ctrl key while clicking on a location.
    The scope of the Locations list can be varied. When you have selected a location, click Broader to list locations to which the selected locations belong, or click Narrower to list locations that are within the selected location. You can then make new selections, and then click Broader or Narrower as required.
    For example, if you select London and then click Narrower, the list will show locations within London, such as Westminster and Chelsea.

  1. In Category you can specify a category for the organisation. Click on a category to select it. To select more than one category, hold down the Ctrl key while clicking on a category. If you do not want to specify a category leave this field blank.

  2. In Subject you can specify a subject that best describes the organization.
    Click on a subject to select it.
    To select more than one subject, hold down the Ctrl key while clicking on a subject.

  3. In Preferred means of communication for update purposes choose your preferred means for communication by the public and CivIS administrator. Make sure that you have included the relevant address in the Contact Details section.

  4. In I Confirm tick to confirm that you have read and understood the foregoing data protection declaration.

  5. Click Send to submit the organisation for publication, or click Clear to start again.
    Confirmation that you have submitted the organisation will appear on the What's On tab.

  6. Make a note of the reference number for the organisation.

Click here to learn about Reference Numbers

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